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Governance
Policies |
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BC HRMA has established polices to maintain high standards as an association and a responsible member of the community.
Personal Privacy Protection
Policy Summary
The BC Human Resources Management Association ("the Association") maintains the principles of integrity and trust with respect to the privacy of personal information. As part of this commitment, the Association will protect the privacy of personal information received from our members, employees and applicants for employment, as well as personal information received from other sources at all times. To ensure this commitment, the Association agrees to comply in all material respects with applicable privacy laws, in particular the Personal Information Protection Act of British Columbia ("the Act").
Privacy Officer
The Executive Director appoints the Privacy Officer for the Association. Any person having questions or a complaint about how their personal information is being used or maintained or about the Privacy Policy, should bring their questions or complaint to the attention of the Privacy Officer.
Definitions
"contact information" means information to enable an individual at a place of business to be contacted and includes the name, position name or title, business telephone number, business address, business email or business fax number of the individual;
"employee personal information" means personal information about an individual that is collected, used or disclosed solely for the purposes reasonably required to establish, manage or terminate an employment relationship between the organization and that individual, but does not include personal information that is not about an individual's employment;
"personal information" means information about an identifiable individual and includes employee personal information but does not include:
- contact information, or
- work product information;
"work product information" means information prepared or collected by an individual or group of individuals as a part of the individual's or group's responsibilities or activities related to the individual's or group's employment or business but does not include personal information about an individual who did not prepare or collect the personal information.
Our Need for Personal Information
The Association maintains personal information necessary to its operations and the provision of service to our membership. Our uses include but are not limited to:
- Employee personal information required to maintain the employer/employee relationship and to satisfy government requirements
- Work experience and educational information related to professional qualification
- Home contact information when required to maintain contact with our members
- Member profile information used to improve member services
- Speaker evaluations used to improve our learning services programs
Consent
The Act deems that an individual has consented to our collection, use or disclosure of personal information about that individual if, at the time the consent is deemed to be given, the purpose would be considered obvious to a reasonable person. In such circumstances, we will collect, use or disclose personal information without obtaining a written or verbal consent to do so.
Where required by the Act, the Association will provide the individual with a notice, in a form the individual can reasonably be considered to understand, that it intends to collect, use or disclose the individual's personal information for clearly specified purposes. In accordance with the provisions of the Act, the Association will then either obtain the express consent of the individual or will provide the individual with the opportunity to decline within a reasonable time to have his or her personal information collected, used or disclosed for the stated purposes.
On request by the individual, we will provide the position name or title and the contact information for an officer or employee of the organization who is able to answer the individual's questions about the collection of personal information.
Upon giving reasonable notice to the organization, an individual may withdraw consent to the collection, use or disclosure of personal information about the individual at any time.
Security
The Association recognizes our legal obligation to protect the personal information we have gathered. We will maintain reasonable safeguards that comply in all material respects with industry standards to guard personal information against unauthorized access, disclosure, loss, destruction or modification.
Accuracy of Information
The Association makes all efforts to ensure that personal information collected, used and disclosed for its intended uses is as accurate and complete as possible.
Access
Upon reasonable notice, the Association will allow an individual to access and review the individual's personal information collected by the Association. Should the individual believe that any personal information is incomplete or incorrect, the individual may advise the Association to update the information. If the information is subject to interpretation or is an opinion, such as a performance evaluation, the Association may not change the record, but will annotate the record.
Training
The Association will train employees as appropriate with respect to their obligations regarding the Privacy Policy.
Retention
The Association has a policy with respect to retention of personal information that is consistent with its other statutory and legal requirements, and will retain personal information only as long as is reasonably necessary within those requirements.
Enforcement
The Privacy Officer will review allegations that the Privacy Policy has been violated.
Contact Information
The Privacy Officer may be contacted by e-mail at privacy@bchrma.org, by telephone at 604.694.6932, or by mail at BC Human Resources Management Association, 1101 - 1111 West Hastings Street, Vancouver, BC V6E 2J3.
If, after our Privacy Officer has reviewed and responded to your concerns, you remain dissatisfied, you may wish to contact the Office of the Information and Privacy Commissioner at:
P.O. Box 9038, Stn Prov Govt
Victoria; BC V8W 9A4
Telephone (250) 387-5629
Fax (250) 387-1696
BC HRMA Alcohol Policy
The BC Human Resources Management Association (BC HRMA) opposes the operation of a vehicle (or engaging in other inherently dangerous activities) while impaired. The objective of this policy is to establish a protocol for the responsible consumption of alcohol at BC HRMA events.
Conditions of Attendance
Members (and other guests) are invited to BC HRMA events on the condition of their acceptance that they must:
- accept responsibility for their own alcohol consumption;
- moderate their intake of alcohol;
- co-operate with BC HRMA's efforts to ensure their safety.
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BC HRMA reserves the right to ban from future events any member (or other guests) who ignore, or fail to comply with, these conditions of attendance.
Event Management
At all BC HRMA events at which alcohol is served, BC HRMA will make reasonable efforts to:
- remind the attendees of this policy and of their obligations as guests of BC HRMA;
- provide a selection of non-alcoholic beverages as alternatives to alcoholic beverages;
- prevent an attendee who shows outward signs of impairment from continuing to consume alcohol;
- appoint a designated driver or provide alternate means of transportation to attendees who show outward signs of impairment;
- prevent an attendee who shows outward signs of impairment from leaving the event unaccompanied;
- document, immediately following the event, any actions which a BC HRMA staff member or volunteer takes in response to dealing with an impaired event attendee.
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